Students will have the option of applying for Visa Approval Letters completely online and directly toEMGS. The relevant fields have been provided in the application forms to allow institutions and students to upload all required documents into the system.
The application form is divided into 2 Steps.

Step 1

In the first step, you will be required to fill out details regarding the course and institution which you are
applying to. The following fields are required:
1. Institution Type:
Select the type of the institution you have applied to.
Public Higher Education Institutions (also referred to as Institusi Pendidikan Tinggi Awam or Universiti Awam in Bahasa Malaysia) are government-funded (public) higher educational institutions under the Ministry of Higher Education and they consist of public universities which offer bachelor degrees and postgraduate programmes, with some offering programmes at diploma level and university foundation programmes

Private Higher Educational Institutions (Institusi Pendidikan Tinggi Swasta in Bahasa Malaysia) which
include private universities, private colleges and foreign university branch campuses are privately owned
universities that can award Bachelors’ degrees & other higher qualifications. They also collaborate with
reputable foreign universities to jointly award degree qualifications.
If you are not sure which one to select, please consult your institution.
Note: Language Schools and Skills Training Centres do not have the option of using this form to apply for
a visa.
2. Institution Name:
Select the name of the institution where you intend to study. This should be the same institution that
has sent you an offer/acceptance letter.
3. Year of intake:
Select the year when you will join the institution to begin your studies.
4. Month of intake:
Select the month when your semester starts. What month will you join the institution to begin your
studies?
5. Program type:
Select the type of program/course in which you have been accepted. If it is a mobility program, specify it
as such. You may refer to your offer letter and your institution if you have any concerns or questions
regarding the program in which you have been accepted.
6. Course Name:
Please select the course name that appears in your offer letter. Please note that if you can’t find the
course in the list provided, there is a high possibility that the course name is written in Bahasa Malaysia.
Please consult your institution to identify the course name as it is spelt in the local Malaysian language.
7. Applicant’s Nationality:
Scroll to select your nationality.
8. Travel Document Number:
Type your passport number. Please make sure that this is the same passport that you will be using to
travel to Malaysia. This number should also match the passport number appearing on your offer letter.
Click Apply Now to proceed to the next step.

Step 2
Once you have filled out the first step, additional fields will be provided to proceed with your
application. You will still be able to see the fields you have completed in the first step, but we
recommend that you do not change the data you have entered. If you need to make any changes, click
“Back” on your browser and fill out Step 1 again.
The form filled in Step 2 will differ depending on the programme/course you selected in Step 1. Keep an
eye on the Form Header to make sure you are continuing with the correct application.

The following additional fields are required for Step 2:
1. Was the last academic certificate taught and examined inEnglish?
This field will request you to state whether your last academic certificate was taught and examined in
English. You will be provided with 3 options:
i. No, the applicant will take the English language certification by IELTS, TOEFL, or PTE
Academic on his/her own
ii. No, but the applicant has English language certification by IELTS, TOEFL, or PTE Academic,
which is to be uploaded in the Academic Certificates
iii. Yes
2. Course Duration:
This field will be automatically filled based upon the course you selected.
3. Course Level:
This field will be automatically filled based upon the course you selected.
4. Applicant’s Photo:
Your photo is a vital part of your student visa application. To learn more about the Department of
Immigration’s guidelines for passport photos, please check our website for details of how to provide a
suitable photo and avoid processing delays. EMGS recommends that the photo is professionally taken to
ensure that it follows the image guidelines. Please ensure that the maximum width is 217px and
maximum height is 280px. Only jpg extension is accepted. Please note that only photos with a WHITE
background are accepted

5. Applicant Name as in Passport MRZ Format:
The form WILL NOT accept special characters such as ~ or accent marks – even in a name. Use only the
English letters, with no special punctuation. Please enter the name as it appears in the machine readable
zone (MRZ) of your passport. This is the two lines of text with numbers and chevrons (<<<) at the
bottom of the personal information page with the passport bearer’s picture. For the purpose of student
visa applications, we will only focus on the first line which contains the name of the student

The name is entirely upper case. Punctuation (like hyphens) are replaced with the filler character < The
surname is given first, then the filler character twice (<<), then the remainder of given names. Separate
names in the surname or given name are separated with the filler character < The filler character < pads
out the field to fill the remaining characters. Suffixes (Jr, Sr, II, III, etc.) are encoded as part of the last
name, without punctuation.
The form will not display any punctuation marks in the name field. Therefore, typing a hyphen or
apostrophe will be converted into a space.
6. Applicant’s Gender:
Specify your gender as per your passport.
7. Applicant Place / Country of Birth:
Select the country where you were born. This should be the same as the country listed in your passport.
8. Applicant’s Date of Birth (DD/MM/YYYY):
Type in your date of birth in the provided format. This should be the same as the one listed in your
passport. Take note that the date format should be followed EXACTLY as it appears. For example if your
Date of Birth is 3rd January 1995, you should type 03/01/1995 rather than 3/1/1995.
9. Applicant’s Nationality:
Scroll to select your nationality

10. Applicant Region/State/Province:
Scroll to select your Region/State/Province from the dropdown options.
11. Applicant City
Type minimum the first 3 letters of your city and select your city from the dropdown options.
12. Passport Country of Origin:
Scroll to select your country from the dropdown options.
13. Obtain Single Entry Visa from:
Foreign students with approved Visa Approval Letters (VAL) have to obtain a Single Entry Visa from
Malaysia Representative Offices overseas before entering Malaysia. However, not all countries’ citizens
require a visa to travel to Malaysia.
If you are a citizen of a country that requires a Single Entry Visa to travel to Malaysia, please select the
nearest Malaysian embassy from where you can obtain the Single Entry Visa once the Visa Approval
Letter (VAL) has been issued.
If you are a citizen of a country that does not require a Visa to travel to Malaysia, you may select your
own country in this field.
Remember: if you require a visa to travel to Malaysia but you are not in your home country, you can
select the nearest Malaysian embassy to you from where you can obtain the Single Entry Visa once your
Visa Approval Letter (VAL) has been issued.
14. Travel Document Type:
A travel document refers to your Passport. Please select the type of passport you are using. (Most
students will be using an International Passport)
15. Travel Document Number:
Your passport number will already be filled in from Step 1. Please make sure that this number is correct
and is a match for the passport number appearing on your offer letter.
16. Travel Document Place of Issue:
Select the country where your passport was issued. This should match the field in your passport.
17. Travel Document Date of Issue (DD/MM/YYYY):
Select the date when your passport was issued. This should match the date in your passport.
18. Travel Document Valid Until (DD/MM/YYYY):
Select the date when your passport will expire. This should match the date in your passport.
19. Extended student pass (Duration of Student Pass Sought):
This option is available for a few institution selected by the Ministry. You can choose to apply for a oneoff student pass (for your entire course duration – depending on the course and the validity of your passport) or a one-year student pass which must be renewed annually.